Counter Management

Counter management streamlines inter-branch and intra-branch activities, so you can easily expand your business by opening branches at different locations of preference. This is based on the technique - “Implementing cashier module, executing mobile based sales activities, synchronizing data with head office and routinizing the day end process, are few of the effective ways to achieve the goal of owner less shop.”

  • Making charges based on branch, item, category, weight range and supplier.
  • Diamond rate chart based on item, category and 4C's.
  • Batch creation for easy selling of disassembled items based on weight & values.
  • Sale & order notes with customer's mobile number to save billing time.
  • Valuation of old gold based on it's seller i.e. us or other jeweller.
  • Orders based on shop or customer sample, photo, item modification, design number, description etc.
  • Special feedback mechanism for understanding non purchase reasons.
  • Auto alerts for discount authorization.
  • Matching of counter wise physical and computer stock at the day end.
  • Reconciliation of cashier wise actual cash and computer cash.

Customer Management

Customer management helps in raising the sales from existing customers by offering them satisfactory and lucrative services as well as encouraging them to bring new customers (Their friends or relatives) to your shop. This is based on the technique - “Gift vouchers, saving schemes, offers and feedback systems are useful in maintaining and increasing the loyal customer base.”

  • Saving schemes with average rate or actual metal booking.
  • Amount based saving schemes with seamless interface to mobile app.
  • Purchase metal type wise benefits on maturity of saving scheme.
  • Gold deposit with interest slaps.
  • Mobile based Loyalty scheme.
  • Multiple value Gift Vouchers with proper accounting of expired gift vouchers.
  • Discount offers and free gifts mechanism with added feature of age of item.
  • In store feedback on mobile devices in regional language.
  • Customization of feedback form.
  • Campaign creation based on given parameters for call center feedback.
  • Dash boarding and graphical representation of customer analysis

Smart Labeling

Smart labeling helps in saving data entry time while billing. Even it avoids data entry mistakes and makes stock taking convenient and fast. Resulting in accurate inventory management. This is based on the technique - “Lot wise labeling, purchase order knocks out and sales price logic, are effective ways to make your labeling the smart labeling.”

  • Centralized bar-coding for all branches.
  • Barcoding from inward lot based on purchase, goldsmith receipt or stock transfer.
  • Auto copy purchase cost and attributes of inward lot.
  • Branch wise making type with weight range, metal rate range, supplier.
  • Direct Image capture from TWIN camera.
  • Stores images on FTP server.
  • Labeling for ordered items with facility of using barcoded stock as ordered items.
  • Direct weight from weighting scale
  • Group wise weight error limit for lot labeling
  • Clubbing of different barcoded items to form a set with unique barcode label.

Stock Management

Stock management ease out reconciliation of physical stock with books of account stock instantaneously. It avoids any confusion even for those who do not know jewellery business. This is based on the technique - “Maintaining stock process wise, location wise and item wise, cross-checking of same stock with different methods and prudent refinery process are useful approaches in multi-branch stock management.”

  • Stock in gross-net-fine wt, pieces and MRP
  • In transit stock handling with amount for GST if required.
  • Old gold sorting like repair, polish, for direct to sales and for melting.
  • Melting, testing, purification management.
  • Profit and loss in old gold purchase.
  • Packets for loose items, diamonds and stones.
  • Purchase cost and 4C's based packets.
  • Multi-metal stock management.
  • Schedules for Barcode wise physical stock taking.
  • Packing material inventory based on barcodes from supplier.

Supplier Management

Supplier management helps in maintaining transparent and long term relationship with suppliers. More importantly it ensures that the desired variety is readily available for customers. This is based on the technique - “Optimised purchase orders to suppliers and goldsmiths along with it's work tracking are key factors in maintaining right inventory at stores.”

  • Supplier quotations item wise, category wise and sub-category wise.
  • Auto generation of consolidated purchase order based on branch wise shortage quantity.
  • Job worker issue-receipts matching for ITC-4.
  • Matching of diamonds issued and received according to job card number.
  • Making charges in amount or wastage
  • Repair orders with proper tracking and add on weight details if any.
  • Customer and shop samples with proper tracking.
  • Customers stones tracking in orders.
  • Order wise receipts
  • Supplier wise pending orders with details of customer/ shop samples, customer stones etc.
  • Supplier leaders in net-fine wt

Purchase Management

Purchase management avoids any, even minute losses in procurement process of high value items. Thus it safe guards you from the major financial losses which will otherwise happen. This is based on the technique - “Stock matching up to last milligram and maintenance of stock at all involved locations, are main practices in fulfilling the objectives of multi-branch purchases.”

  • Matching of PO for Bullion with the purchase bill received from respective supplier.
  • Bulk lot creation for inward.
  • Category- subcategory wise item assorting.
  • Quality control based on decided parameters.
  • Rejection management
  • Purchase voucher based on actual labeling.
  • Hallmarking issue-receipts.
  • Debit-credit notes for suppliers.
  • On approval purchase.
  • Purchase returns.

Software Management

With Software Management you can establish total control over business activities and it facilitates to set up new processes. This is based on the technique - “Parameterization of business entities (branches, sub-contractors, customers, users etc.) & configuring process controls (pricing-mechanism, sub-contractor quotations, making type masters etc.) are vitally important to make ERP software adaptable to your business environment.”

  • Configuration for daily carat wise rates.
  • Branch wise metal rate definition.
  • Settings of SMS template along with e-mail template.
  • Day end process set ups with work flow mechanism.
  • Set up for old gold, RNG, sales return.
  • Defining user wise discount limits with work flow.
  • Order and order advance parametrization
  • Frame work for accurate transaction entry
  • RFID interface
  • Set ups for inventory and accounting effects

Alerts & Approvals

Alerts and approvals help in adopting best business practices to avoid business risks. And it pin points your daily as well as periodical activities to increase the process efficiency. This is based on the technique - “Maker-checker and exception handling through software are critically essential for making your business person independent.”

  • Multi-level authorization for discounts with work flow.
  • Alerts through SMS, mobile app and email.
  • Alerts for data entry against policy via work flow.
  • Indicates configuration changes.
  • Daily, monthly and periodic task list.
  • Approvals for accounting vouchers.
  • Approvals for rate variation in purchase
  • Authorization for weight error, credits etc.
  • Cashier wise cash approvals at day end.
  • Counter wise stock approvals at day end.

Software Security

Software security helps in smooth and precise working of the system that ensures the reliability of business processes. This is based on the technique - “Allocating proper user rights for particular business unit, restricting back dated entries and avoiding alterations in final documents, are key methodologies for keeping your business data safe & secured.”

  • Designation wise, role wise user creation.
  • Assigning fixed location to users.
  • Role wise access controls.
  • Location wise reports reviewing.
  • Document history and audit trail.
  • Date locking facility.
  • Auto data backup.
  • Data backup protection with security code.
  • Selective rights for data export to Excel.
  • Maintains personal privacy in data base.

Advance Accounting

Advance accounting helps in prudent financial decision making. It also fulfills the growing demands of accounting department within existing manpower. Even it ensures that the accounting tasks are completed within stipulated time period. It highlights the errors if any. This is based on the technique “Authorization of accounting entries, daily reconciliation, branch auditing and budgeting are beneficial for multi-branch accounting.”

  • Auto accounting up to balance sheet.
  • Preparation of GST returns.
  • Branch transfers with mark up value addition resulting into proper calculation of branch wise profits.
  • Franchise module.
  • Separate Audit module for transaction..
  • Auto TDS cutting and TDS reports.
  • Transaction limits and KYC as per law.
  • Stock valuation for trading accounts.

Employee Management

Employee Management ensures optimum utilization of employees. Going further they can do self-assessment which raises their individual work efficiency. In case of employee wise extra time availability, additional tasks can be allocated to them. This is based on the technique - “Employee work tracking and performance reviewing are significantly helpful to keep employees motivated.”

  • Employee information system.
  • Employee attendance monitor.
  • Setting time duration for routine activity.
  • Report of time spent on routine activity.
  • Target based sales incentives.
  • Item wise, category wise incentive reports.

MIS Reports

MIS reports help in achieving maximum sales within minimum stock, resulting in better inventory turn around ratio which gives comfortable cash flow and higher profitability. This is based on the technique - “Stock analysis, customer preference analysis, supplier wise sales analysis and order analysis are major pointers in taking right decisions at right time.”

  • Decides purchase order parameters.
  • Slow and fast moving item analysis.
  • Item wise, category wise sales analysis.
  • Item wise average sales time analysis.
  • Inventory turn around ratio analysis.
  • Reporting based on weight range.
  • Branch wise expense and stock analysis.
  • Branch wise stock shortage report.
  • Dash boarding and graphical representation of MIS reports.