Infinity Jewel Biz
Special ERP software for multi-branch jewellers!
Based on, 12 techniques and processes for effective branch management.
Technique 1
“ Implementing cashier module, executing mobile based sales activities, synchronizing data with head office and routinizing the day end process, are few of the effective ways to achieve the goal of owner less shop.”
Counter Management
Streamlines the inter-branch and intra-branch activities.
Helps you in expanding your business easily by opening branches at different locations of preference.
Making charges based on branch, item, category, weight range and supplier.
Diamond rate chart based on item, category and 4C’s.
Batch creation for easy selling of disassembled items based on weight & values.
Sale & order notes with customer’s mobile number to save billing time.
Valuation of old gold based on it’s seller i.e. us or other jeweller.
Orders based on shop or customer sample, photo, item modification, design number, description etc.
Special feedback mechanism for understanding non purchase reasons.
Auto alerts for discount authorization.
Matching of counter wise physical and computer stock at the day end.
Reconciliation of cashier wise actual cash and computer cash.
Technique 2
“Gift vouchers, saving schemes, offers and feedback systems are useful in maintaining and increasing the loyal customer base.”
Customer information
Assists in offering satisfactory and lucrative services to your customers.
Helps in raising the sales from existing customers as well as encourages them to bring new customers (Their friends or relatives) to your shop.
Saving schemes with average rate or actual metal booking.
Amount based saving schemes with seamless interface to mobile app.
Purchase metal type wise benefits on maturity of saving scheme.
Gold deposit with interest slaps.
Mobile based Loyalty scheme.
Multiple value Gift Vouchers with proper accounting of expired gift vouchers.
Discount offers and free gifts mechanism with added feature of age of item.
In store feedback on mobile devices in regional language.
Customization of feedback form.
Campaign creation based on given parameters for call center feedback.
Dash boarding and graphical representation of customer analysis
Technique 3
““Lot wise labeling, purchase order knock out and sales price logic, are effective ways to make your labeling the smart labeling.”
Smart Labeling
Saves data entry time while billing and even avoids data entry mistakes.
Makes stock taking convenient and fast, resulting in accurate inventory management.
Centralized bar-coding for all branches.
Barcoding from inward lot based on purchase, goldsmith receipt or stock transfer.
Auto copy purchase cost and attributes of inward lot.
Branch wise making type with weight range, metal rate range, supplier.
Direct Image capture from TWIN camera
Stores images on FTP server.
Labeling for ordered items with facility of using barcoded stock as ordered items.
Direct weight from weighting scale
Group wise weight error limit for lot labeling.
Clubbing of different barcoded items to form a set with unique barcode label.
Technique 4
“Maintaining stock process wise, location wise and item wise, cross-checking of same stock with different methods and prudent refinery process are useful approaches in multi-branch stock management.”
Stock Management
Eases out reconciliation of physical stock with books of account stock instantaneously.
Avoids any confusion even for those who do not know jewellery business.
Stock in gross-net-fine wt, pieces and MRP
In transit stock handling with amount for GST if required.
Old gold sorting like repair, polish, for direct to sales and for melting.
Melting, testing, purification management.
Profit and loss in old gold purchase.
Packets for loose items, diamonds and stones.
Purchase cost and 4C’s based packets.
Multi-metal stock management.
Schedules for Barcode wise physical stock taking.
Packing material inventory based on barcodes from supplier.
Technique 5
“Optimised purchase orders to suppliers and goldsmiths along with it’s work tracking are key factors in maintaining right inventory at stores.”
Supplier Management
Helps in maintaining transparent and long term relationship with suppliers.
Ensures that the desired variety is readily available for customers.
Supplier quotations item wise, category wise and sub-category wise.
Auto generation of consolidated purchase order based on branch wise shortage quantity.
Job worker issue-receipts matching for ITC-4.
Matching of diamonds issued and received according to job card number.
Making charges in amount or wastage
Repair orders with proper tracking and add on weight details if any.
Customer and shop samples with proper tracking.
Customers stones tracking in orders.
Order wise receipts
Supplier wise pending orders with details of customer/ shop samples, customer stones etc.
Supplier leaders in net-fine wt
Technique 6
“Stock matching up to last milligram and maintenance of stock at all involved locations, are main practices in fulfilling the objectives of multi-branch purchases.”
Purchase Management
Avoids any, even minute losses in procurement process of high value items.
Safe guards you from the major financial losses during procurement.
Matching of PO for Bullion with the purchase bill received from respective supplier.
Bulk lot creation for inward.
Category- subcategory wise item assorting.
Quality control based on decided parameters.
Rejection management
Purchase voucher based on actual labeling.
Hallmarking issue-receipts
Debit-credit notes for suppliers
On approval purchase
Purchase returns
Technique 7
“Parameterization of business entities (branches, sub-contractors, customers, users etc.) & configuring process controls (pricing-mechanism, sub contractor quotations, making type masters etc.) are vitally important to make ERP software adaptable to your business environment.”
Software Management
Helps in establishing total control over business activities.
Facilitates you to set up new processes.
Configuration for daily carat wise rates
Branch wise metal rate definition
Settings of SMS template along with e-mail template.
Day end process set ups with work flow mechanism.
Set up for old gold, RNG, sales return.
Defining user wise discount limits with work flow.
Order and order advance parametrization
Frame work for accurate transaction entry
RFID interface
Set ups for inventory and accounting effects
Technique 8
“Maker-checker and exception handling through software are critically essential for making your business person independent.”
Alerts & Approvals
Helps in adopting best business practices and it pin points your daily as well as periodical activities.
Avoid business risks as well as increases the process efficiency.
Multi-level authorization for discounts with work flow.
Alerts through SMS, mobile app and email.
Alerts for data entry against policy via work flow.
Indicates configuration changes
Daily, monthly and periodic task list
Approvals for accounting vouchers
Approvals for rate variation in purchase
Authorization for weight error, credits etc.
Cashier wise cash approvals at day end
Counter wise stock approvals at day end
Technique 9
“Allocating proper user rights for particular business unit, restricting back dated entries and avoiding alterations in final documents, are key methodologies for keeping your business data safe & secured.”
Software Security
Helps in smooth and precise working of the system.
Ensures the reliability of business processes.
Designation wise, role wise user creation.
Assigning fixed location to users.
Role wise access controls
Location wise reports reviewing
Document history and audit trail
Date locking facility
Auto data backup
Selective rights for data export to Excel
Maintains personal privacy in data base
Technique 10
“Authorization of accounting entries, daily reconciliation, branch auditing and budgeting are beneficial for multi-branch accounting.”
Advance Accounting
Ensures that the accounting tasks are completed within stipulated time period and highlights the errors if any.
Helps in prudent financial decision making and also fulfills the growing demands of accounting department within existing manpower.
Auto accounting up to balance sheet
Preparation of GST returns
Branch transfers with mark up value addition resulting into proper calculation of branch wise profits.
Franchise module
Separate Audit module for transaction
Auto TDS cutting and TDS reports
Transaction limits and KYC as per law
Stock valuation for trading accounts
Technique 11
“Employee work tracking and performance reviewing are significantly helpful to keep employees motivated.”
Employee Management
Helps staff members to do self assessment and allocates additional tasks to them, if employee wise extra time availability is found.
Ensures the optimum utilization of employees and raises staff member’s individual work efficiency.
Employee information system
Employee attendance monitor
Setting time duration for routine activity
Report of time spent on routine activity
Target based sales incentives
Item wise, category wise incentive reports
Technique 12
“Stock analysis, customer preference analysis, supplier wise sales analysis and order analysis are major pointers in taking right decisions at right time.”
MIS Reports
Help in achieving maximum sales within minimum stock.
Offers better inventory turn around ratio to give comfortable cash flow and higher profitability.
Decides purchase order parameters
Slow and fast moving item analysis
Item wise, category wise sales analysis
Inventory turn around ratio analysis
Reporting based on weight range
Branch wise expense and stock analysis
Branch wise stock shortage report
Dash boarding and graphical representation of MIS reports.